The Karnataka Government Servants (Procedure for Change of Names) Rules, 1967

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https://www.youtube.com/watch?v=ucQj6-yQBFQ Here is a detailed summary of "The Karnataka Government Servants (Procedure for Change of Names) Rules, 1967" with examples for each section:

1. Title and Commencement

  • Rule Summary: These rules are called "The Karnataka Government Servants (Procedure for Change of Names) Rules, 1967," and they came into effect from 1st April, 1967.
  • Example: If a government servant wants to change their name, these rules outline the steps to follow starting from April 1, 1967.

2. Definitions

  • Rule Summary: The terms "Appointing Authority" and "Government servant" are defined in these rules, referring to the Karnataka Civil Services (Classification, Control, and Appeal) Rules, 1957.
  • Example: A government servant is any individual working for the state government, and the Appointing Authority is the official responsible for granting permission to change names.

3. Application for Name Change

  • Rule Summary: A government servant wishing to change their name must apply to the Appointing Authority in triplicate, stating the reasons for the change and providing a fee payment receipt.
  • Example: If a government servant wants to adopt a new name for personal reasons, they must submit an application to their Appointing Authority and include a Treasury/Bank Challan for a fee of Rs. 15.

4. Application Details

  • Rule Summary: The application must clearly state the current and desired name, residence details, and property holdings. The fee for the application must be paid in advance.
  • Example: A government servant submitting an application to change their name will include details like their current address, ownership of any property, and the new name they wish to adopt.

5. Non-Refundable Fee

  • Rule Summary: The fee for processing a name change is Rs. 15, which is non-refundable under any circumstances.
  • Example: If an applicant changes their mind after paying the fee, they cannot claim a refund for the Rs. 15.

6. Permission Grant Process

  • Rule Summary: The Appointing Authority will make necessary inquiries and grant permission if the change does not lead to deception or financial harm. Reports from local authorities may be requested.
  • Example: If an applicant’s name change could be seen as fraudulent (e.g., for financial gain), the Appointing Authority will not approve it without further investigation.

7. Refusal of Permission

  • Rule Summary: If the permission for a name change is refused, the Appointing Authority must inform the applicant of the reasons.
  • Example: If an application for a name change is rejected, the Appointing Authority will provide a written explanation of why the change is not allowed.

8. No Appeal Against Refusal

  • Rule Summary: There is no provision for appealing against the decision of the Appointing Authority if permission for a name change is refused.
  • Example: If the Appointing Authority rejects a name change request, the applicant cannot appeal the decision to a higher authority.

9. Notification Process

  • Rule Summary: If permission is granted, the Appointing Authority will issue a notification in the prescribed format, which is sent to the Director of Printing and Stationery for publication in the Karnataka Gazette.
  • Example: Upon approval of the name change, the Appointing Authority will arrange for a notification to be published in the official Gazette.

10. Issuance of Copies

  • Rule Summary: The Director of Printing and Stationery will publish the notification in the Karnataka Gazette and supply copies to the Appointing Authority and the government servant. Additional copies are available at a cost.
  • Example: Once the name change notification is published, the Appointing Authority will distribute ten copies to the concerned government servant and additional copies can be requested at a fee.

11. Registration of Declaration

  • Rule Summary: After receiving the printed notification, the government servant must make a declaration in the prescribed format and register it under the Indian Registration Act at their own expense.
  • Example: After the notification is published, the government servant must go to the local registrar and officially record their name change in accordance with the law.

12. Request for Additional Publication

  • Rule Summary: After registering the declaration, the government servant must request the Director of Printing and Stationery to publish the change in the Karnataka Gazette. The government servant will receive ten copies for free, with extra copies available at a cost.
  • Example: If a government servant wishes to have additional published copies of their name change notice, they must request them from the Director of Printing and Stationery and pay for any extra copies.

13. Additional Publication

  • Rule Summary: The government servant may choose to publish the notice in other media at their own cost.
  • Example: If a government servant wants their name change to be widely known, they may choose to publish it in newspapers or other outlets at their own expense.

14. Recognition of New Name

  • Rule Summary: Once all formalities are completed, the government servant will be recognized by their new name for all official purposes.
  • Example: After completing all registration and publication requirements, the government servant will begin using their new name in all official records and documents.

15. Filing Copies with Service Record

  • Rule Summary: The government servant must provide two copies of the declaration and the published notice to the Appointing Authority to be filed in their service record.
  • Example: After completing the name change process, the government servant submits the documents to be added to their service record, ensuring the new name is reflected in official records.

This summary provides the detailed procedure and requirements for a government servant wishing to change their name under the Karnataka Government Servants (Procedure for Change of Names) Rules, 1967, with practical examples for better understanding.

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